Project Management Assistant (Finance)

SSOE specializes in delivering complex, challenging, high-value projects through long-term program management and ongoing support. We differentiate ourselves through collaboration – from our internal culture to how we deliver projects.

We are a certified Great Place to Work® in the U.S. thanks to exemplary employee ratings in an anonymous survey, with 93% rating us as a great place to work.

• We align project stakeholders, create a common vision, and deliver. Our collaborators love their jobs for good reason – and you will too!

The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

1. Assists & support Project Managers with day-to-day administrative tasks. Preparation of letters to clients (project closures, non-debts, letters with bank information, etc.)

2. Understand SSOE´s financial and ERP (Enterprise Resource Planning) platform. Create & follow up opportunities projects in SSOE ERP Systems. Maintain correct and updated information for potential SSOE projects and clients.

3. Provide support to PMs team for data monitoring for planning and execution activities and phases for MX projects.

4. Management of supplier portals and platform for bidding purposes and Invoices.

5. Prepare Bill/Invoice drafts under PM Requirement.

6. Provide support for procurement activities & PO placement (new subcontractors vendors set up, quotes review).

7. May provide support to general administrative teams, for lunch and refreshments or prepare
conference rooms for meetings.

8. May provide support to the Project Controller to provide information & customized reports to different areas in the company, related to MX projects.

9. Arrange project travels for PM and SSOE project team.

10. May assist PM´s with file management of technical project information (ACC project support).

11. May assist with training of new Project Management Assistants and/or new project team members to familiarize them with SSOE and customer-specific procedures.

What You Will Bring:

• Recent graduate or bachelor’s degree-tracked in business administration, or related field (Financials)
• Minimum one (1) year of direct experience with data entry and various computer systems and software packages/programs (Microsoft Project, Excel, Word, PowerPoint and SharePoint, ERPs, etc.)
• 3 years related experience, or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities.
• CAPM Certification is encouraged.
• Good facilitator with excellent verbal and written communication skills.
• Experienced in the following software packages: (Microsoft Project, Excel, Word, PowerPoint and SharePoint).
• Must have good verbal and written communication skills.
• Must possess strong organizational skills and be able to work in a deadline-oriented environment.
• Advanced English level

What We Bring:

• Monthly gross based Salary. We will consider your location, education, experience, and any certifications that are directly related to the position.
• Benefits include:  Hybrid schedule (Office & Home Office) Monday to Friday / Grocery Coupons / Major Medical expense insurance (Family Plan) / Dental & vision insurance (Family Plan) / Internal Wellness program / Personal Career plan / Health insurance (Annual chek-up) / And many more

Additional Perks Offered:

• A collaborative and supportive culture where you’re not just a number—you’re a critical and highly valued member of our team!
• As part of a multidisciplinary team, you will experience exciting projects from start to finish and interface directly with some of the most forward-thinking clients in the world.
• A mindset of continuous learning where you are encouraged to ask questions, bring fresh ideas to the table, and pursue your professional development goals.
• A formal career path and real opportunities for advancement.
• A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success.

Why choose SSOE?

As a member of the SSOE team, you will work on exciting and diverse projects for Fortune 100 clients around the globe, supported by the best technology for the task at hand. You will experience our employee-centric culture that strives to offer a healthy balance, flexible working arrangements, direct access to leadership at all levels, and a mindset of continuous learning. Once you experience the SSOE difference, you’ll understand the why behind our metrics:

• 28% - of our employees have been with SSOE for 10 years or more.
• 15% - percentage of employees with tenure exceeding 15 years. 
• 99% - our CEO’s approval rating on Glassdoor.
• 98% - portion of our clients who say they would recommend us to a colleague.

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