Bilingual - Administrative Assistant

• Performs various administrative tasks requiring a thorough knowledge of office routine and understanding of the firm’s organization, programs, and procedures.
• Handles the procurement process for office operations. This includes finding suitable vendors, adding these vendors into the company's ERP system, and soliciting purchase orders.
• The administrative assistant ensures that all necessary procurement steps are followed, from initial vendor selection to finalizing purchase orders, to maintain smooth and efficient office operations.
• Handles proprietary information in a confidential manner at all times.
• Maintain archive records and databases in accordance with corporate procedures.
• May assist Human Resources with various tasks such as New Hire Orientation, or the ordering of memorials, or gifts for births, get well, and weddings.
• May be assigned to or assist with corporate led initiatives.
• May be assigned to the front desk reception as a member of the reception team or provide backup assistance to the team; welcoming to visitors or clients, route incoming faxes.
• May support the travel team by scheduling of rental cars and reconciliation of rental invoices where applicable.
• May assist team with tracking use of parking lot spaces, creation of building ID badges and replacement badges; and ordering of nameplates for new hires
• May be assigned to and / or provide assistance to Client Requirements for project team compliance.
• Occasional travel may be required.

What We Bring:

• Monthly gross based Salary
• Monday to Friday Schedule
• Grocery Coupons
• Major Medical insurance (Family Plan)
• Healthcare Dental and Vision insurance (Family Plan)
• Private Minor medical insurance
• Internal Wellness program
• Personal Career plan
• Christmas bonus and Vacation premium above the Law
• Other adittional perks.

Additional Perks Offered:

• A formal career path and real opportunities for advancement.
• A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success.