Purchasing Agent

SSOE specializes in delivering complex, challenging, and high-value engineering and architectural projects. We differentiate ourselves through collaboration: from our internal culture to how we deliver projects. We align project stakeholders, create a shared vision, and deliver it. Our collaborators love their work for good reason—and you will too!

We are seeking an organized, proactive professional with negotiation skills to join our team as a Purchasing Agent. This position is key to ensuring the efficient supply of all the resources necessary for the office's operations. You will be responsible for managing the entire purchasing cycle, from supplier selection and negotiation to the review of commercial contracts and regulatory compliance, including monitoring the REPSE registry.

If you are motivated by optimizing processes, building strategic relationships, and ensuring compliance with standards, this opportunity is for you.

The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

1. Operate as company subject matter expert on Mexico related procurement requirements and develops/updates processes and procedures, terms and conditions, and other supporting material as necessary.
2. Works with vendors to negotiate commercial terms.
3. Identifies and develops strategies for cost savings/reductions.
4. Prepares and maintains reports as necessary on items such as minority business sourcing.
5. Implements, maintains and manages purchasing software and other ancillary systems/programs.
6. Assists in the development or enhancement of purchasing policies and controls.
7. Ensures compliance with established purchasing procedures.
8. Mitigates company and/or client risk.
9. Manages supplier performance.
10. Administers the operation and continual improvement of the procurement system.
11. May develop, arrange, organize, and conduct staff training or meetings for systems, policies and procedures.
12. Coordinates and procures purchased items and services, and ensures purchasing procedures are followed.
13. Develops new vendor sources. Conducts the selection and qualification of vendors.
14. Maintains vendor files and evaluations.
15. Implements automated purchasing and requisition system and maintains proper approval documentation.
16. Assists in the development and review of purchase contracts and maintains contract file.
17. Obtains quotations/proposals on goods and services per purchasing procedures.
18. Processes and maintains purchase order file and quotations.
19. Prepares bid evaluation summaries.
20. Expedites delivery of orders, shop drawings, and record documents to ensure project dates are met.
21. Ensures accurate information is maintained in purchasing database
22. Coordinates purchasing activities with internal staff.
23. Works with clients to learn client systems, and train internal team members in the use of client systems.
24. Maintains cooperative relations with vendors.
25. Maintains liability insurance files, confidentiality files, and contract-pricing files, as they pertain to purchases.
26. Assist in the negotiation of major capital and long-term contracts in conjunction with requestor
27. Ensure compliance with REPSE requirements in accordance with government guidelines, as well as providing support and management to ensure contracts are executed correctly.
28. Overseeing compliance with personal data protection and information security regulations, including policy implementation, updates and risk mitigation
29. Attention and monitoring of internal and external audits, as well as requests from authorities at all three levels of government (including REPSE).
30. Support and use of tools for preparation, organization and control of legal files per client / vendors.

Qualifications:

Bachelor´s Degree in Business Administration or related field with three (3) or more years of purchasing experience or Associate´s Degree with four (4) or more years of legal / Mexican commercial agreements experience, preferred. Proficient in use of prevailing office software. Excellent verbal and written communication and negotiating skills. Bi-lingual in English and Spanish languages, good communications skills in both required.

Specific knowledge/experience:

• Personal data management system
• Preparation and management of Privacy Notices
• Information security management
• Personal data protection
• REPSE Compliance
• Negotiation of terms in commercial contracts (purchasing, suppliers)

What We Bring:

• Monthly gross based Salary. We will consider your education, experience, and any certifications that are directly related to the position.
• Benefits include:  Hybrid schedule (Office & Home Office) Monday to Friday / Grocery Coupons (Monthly) / Major Medical expense insurance (Family Plan) / Dental & vision insurance (Family Plan) / Internal Wellness program / Personal Career plan / Health insurance (Annual check-up) / And many more

Additional Perks Offered:

• A collaborative and supportive culture where you’re not just a number—you’re a critical and highly valued member of our team!
• As part of a multidisciplinary team, you will experience exciting projects from start to finish and interface directly with some of the most forward-thinking clients in the world.
• A mindset of continuous learning where you are encouraged to ask questions, bring fresh ideas to the table, and pursue your professional development goals.
• A formal career path and real opportunities for advancement.
• A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success.

Why choose SSOE?

You will experience our employee-centric culture that strives to offer a healthy balance, flexible working arrangements, direct access to leadership at all levels, and a mindset of continuous learning. Once you experience the SSOE difference, you’ll understand the why behind our metrics:

• 28% - of our employees have been with SSOE for 10 years or more.
• 15% - percentage of employees with tenure exceeding 15 years. 
• 99% - our CEO’s approval rating on Glassdoor.
• 98% - portion of our clients who say they would recommend us to a colleague.