Administrative Assistant

You don't have to be an employee long before you understand the SSOE difference. It goes back to our history of reinventing ourselves for new markets, serious rates of growth year after year, and being ahead of the curve in technology. Those are the achievements of a company that rewards talent and effort in ways that mean the most to the individual.

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our Leon office. This role is pivotal to the office's daily operational flow, serving as a key liaison between departments and ensuring that the firm's standards for quality, confidentiality, and client service are met with excellence.

The successful candidate will perform complex administrative tasks requiring a thorough understanding of corporate procedures, operating with high autonomy and precision.

As part of our commitment to innovation, all team members will be trained on Microsoft Copilot and empowered to use it as a core tool in their everyday work.

The following duties are typical of the position, but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

• The following duties are typical of the position but are not all encompassing. Responsibilities include those required to deliver quality service on schedule and within budget in a team environment.

• Perform advanced administrative functions by mastering office routines, internal programs, and organizational structures. Ensure project team compliance with specific client requirements.

• Handles proprietary information in a confidential manner at all times.

• Maintain archive records and databases in accordance with corporate procedures.

• Assist the HR team with critical processes, including New Hire Orientation (Onboarding), corporate gift programs, memorials, and employee recognition initiatives.

• Assist with corporate led initiatives.

• Serve as a core member for the front desk reception team, ensuring a world-class first impression for visitors, clients, and partners.

• Support the corporate travel team by scheduling rental cars, managing travel itineraries, and performing meticulous reconciliation of rental and travel invoices.

• Assists facilities team with tracking use of SSOE pool cars, mileage, and maintenance; creation of ID badges and replacement badges; and ordering of nameplates for new hires.

• May be assigned to and / or provide assistance to Client Requirements for project team compliance.

• Additional duties based on business need which include arranging travel, database and record management, or planning company events

• Occasional travel may be required.

What You Will Bring:

• Education: Bachelor’s degree in business administration, Communications, Public Relations, or a related field.
• Experience: A minimum of eight to ten (8–10) years of related practical experience in a corporate environment, specifically in executive assistance or high-level administrative support roles.
• Language: Advanced English proficiency (Fluent in both verbal and written communication) is mandatory.
• Technical Skills: Proficiency in Microsoft Office 365 (Outlook, Excel, Word, Teams).
• Experience with ERP or database management software is a plus.

What We Bring:

• Monthly gross based Salary. We will consider your location, education, experience, and any certifications that are directly related to the position.
• Other Benefits Include:  Grocery Coupons (Monthly) / Major Medical expense insurance (Family Plan) / Dental & vision insurance (Family Plan) / Internal Wellness program / Personal Career plan / Health insurance (Annual chek-up) / And many more

Additional Perks Offered:

• A collaborative and supportive culture where you’re not just a number—you’re a critical and highly valued member of our team!
• As part of a multidisciplinary team, you will experience exciting projects from start to finish and interface directly with some of the most forward-thinking clients in the world.
• A mindset of continuous learning where you are encouraged to ask questions, bring fresh ideas to the table, and pursue your professional development goals.
• A formal career path and real opportunities for advancement.
• A holistic approach to compensation and benefits that supports your physical and mental health, encourages work-life balance, and empowers your career advancement and financial success.

Why choose SSOE?

As a member of the SSOE team, you will work on exciting and diverse projects for Fortune 100 clients around the globe, supported by the best technology for the task at hand. You will experience our employee-centric culture that strives to offer a healthy balance, flexible working arrangements, direct access to leadership at all levels, and a mindset of continuous learning. Once you experience the SSOE difference, you’ll understand the why behind our metrics:

• 28% - of our employees have been with SSOE for 10 years or more.
• 15% - percentage of employees with tenure exceeding 15 years. 
• 99% - our CEO’s approval rating on Glassdoor.
• 98% - portion of our clients who say they would recommend us to a colleague.